Understanding your Queue Setup

Queues are a feature of your Jet phone system that allows you to leave callers waiting in line if all your agents are busy. Queues require Jet Phone Users to be active.

Queues are set up with Queue Capacity. Your queue capacity is the number of callers allowed to be waiting in line to speak to an agent. 

For example: if your queue has 2 phone users in it and the capacity is set to 4, then both phone users can be on the phone with 4 callers waiting in the queue.
Caller number 5 will be sent straight through your callflow structure for the Timeout option on your queue widget. This is because there was not enough capacity to queue this caller behind the existing 4 waiting.

 Features

A queue setup contains the following options:

• Queue Name - Name your queue something descriptive, as this will show up in your reports and your callflows. 
  
  

• Music on Hold - the music or audio file that callers will hear as they are waiting for their call to be answered. Files can be uploaded as mp3 or wav files.
  
  

• Ring Strategy - your ring strategy defines how you would like the queue to behave. Please note: if an phone user is unavailable (i.e.: not logged in or on a call), they will not receive a call from the queue. Our 3 strategies are:

  Order Configured	Phone users will be dialled in the same order they are listed in the “Phone User(s) Assigned to Queue” box.  Click and drag within this box to change order.
  Round Robin	Round Robin will still follow the order your phone users are configured, however new calls will start dialling from where the most recently completed call left off, rather than from position 1 every time. E.g. If a call went through phone user 1, to be answered by user 2, the next call would start from user 3.
  Simultaneous	All phone users will call at once.

• Dialling Cycle Time - this is the time in seconds before your queue operations will refresh. This includes:

  • Adding any phone users that have come online (i.e. completed a call) since the last refresh. 

  • Adding any phone users that have served their delay period (see more information below under Delay).

  • Dialling the next phone user in the queue.  

  • Playing announcements
    Note - Dialling Cycle is to do with your Ring Strategy, not the queue timeout. To set a queue timeout, please do this in the Queue widget on your callflow.
    
    

• Queue Capacity - This is the number of callers allowed to be waiting in line to speak to an agent. 
  For example: if your queue has 2 phone users in it and the capacity is set to 4, then both phone users can be on the phone with 4 callers waiting in the queue.
  Caller number 5 will be sent straight through your callflow structure for the Timeout option on your queue widget. This is because there was not enough capacity to queue this caller behind the existing 4 waiting.
  
  

• Announce Position - This will announce the position of the caller in the queue. There is no choice of voice for this option. The audio will play every Dialling Cycle at the frequency you set (eg: every 3 Dialling Cycles).
  You can choose to select Prioritise Position Changes, which will inform the caller if there has been a change in their queue position. If you select this option the caller will be informed of any queue position change at the completion of the next Dialling Cycle. For more information, see the Common Uses section at the bottom of this article.
  
  

• Periodic Announcement - This option allows you to add an audio file that will play for any callers in the queue. This will play every Dialling Cycle at the frequency you set (eg: every 3 Dialling Cycles). 
  
  

• Whisper - Call Whispers are a short audio file that plays to the agent who answers a call. Whispers are used to let the agent know information about the call before speaking to the customer such as the number that was called, which IVR option was selected or the marketing source of a call. 
  You can set up a whisper on your call queue or set up a whisper override from your callflow.
  
  

• Wrap-Up Time - this is the minimum time in seconds that your Phone Users will be left in a busy state in order to complete any call wrap up activities. When this time expires, your user will become available for any new calls coming through when the Dialling Cycle elapses.
  
  

• Phone Users Available/Assigned to your queue - use this option to add or remove users from your queue setup.
  
  

• Delay - this option allows you to delay certain Phone Users from joining the ring strategy for a certain amount of time.
  For example, imagine a queue with 3 Phone Users and a Dialling Cycle of 20 seconds.
  User 1 & 3 have no delays, and User 2 has a delay of 30 seconds.
  This setup will operate differently based on the ring strategy you have selected:

  Order Configured	The queue will call User 1, then move to User 3 (User 2 is still delayed for another 10 seconds). It will then call User 1 again, followed by User 2 (who’s delay has expired by now), followed by User 3, then continue 1 → 2 → 3 as normal.
  Round Robin	Similar to Order Configured, however, Round Robin may start from a different point, based on where the previous call left off.
  Simultaneous	All users with 0 delay will call at once. With a Dialling Cycle time of 20 seconds, User 2 remains delayed for the first cycle and will become available when the Dialling Cycle refreshes for the second time, at 40 seconds.